By-Laws of White River Christian Home Educators
Revised April 2014
Article I: Name and Charter
A. The name of the organization shall be White River Christian Home Educators (hereafter referred to in this document as WRC).
B. WRC shall be a non-profit Christian cooperative of homeschooling families.
Article II: Purposes and Principles
A. White River Christian Home Educators (WRC) exists to encourage, support, and build up a community of Christian homeschool families. WRC is a source where members can find information, both practical and spiritual, to assist them in their commitment to homeschooling with a Christian worldview.
1. WRC will function under Judeo-Christian values. All Classes and activities will reflect Christian, conservative values. Special volunteers and all members of Leadership will be required to sign our “Statement Of Faith” :
God is the one and only true God, yet He exists in three persons: Father, Son, and Holy Spirit. God is the Creator, so everything belongs to Him and is under His control. God is holy, righteous, majestic, and loving. God is all knowing and purposeful, so He is at work to bring about His will. No person, thing, or idea compares to God.
About the Scriptures:
God reveals Himself to us through the Bible, and it is 100% accurate, reliable, and authoritative.
People are made in God’s image and for His pleasure. Everybody falls short of God’s intention for people. In other words, everyone has sinned. As a result, we are all separated from Him, even though He wants an intimate relationship with each of us.
That’s why Jesus – God’s Son – came and lived on this earth, died, and rose again. God offers His free gift of salvation to all who believe in Jesus and accept Him as Savior – the only way to be forgiven and reconciled to God. Anyone who accepts this gift is adopted as a son or daughter into God’s family and will live with Him forever in heaven.
I, ____________________________________________, have accepted this gift of salvation through Jesus Christ, God’s son, and have made a commitment to Jesus as my Lord and Savior.
2. Participation is open to all homeschoolers, regardless of race or religion, who adhere to and respect the various rules described in the documents listed in Article III, as well as any subsequent clarifications, updates, or modifications of these and other policies as communicated by the Board.
3. Parents are solely responsible for their child(ren) at all WRC activities. A parent, or designated adult, must be with the child(ren) at all activities.
4. All families participating in WRC activities will be required to sign the Release and Waiver of Liability, Assumption of Risk, Indemnity Agreement. Attendance at a WRC-sponsored activity implies the family’s consent to comply with these policies.
Article III: Membership
A. Any homeschooling family in agreement with WRC’s principles and purposes may become a member of WRC by completing and signing the Release and Waiver of Liability, Assumption of Risk, and Indemnity Agreement, Code of Conduct, Conciliation Clause, Adult Accountability Form, & the Affirmation Form of having read and agreeing to the By-Laws, Guidelines and Policies & all aforementioned documents, and paying membership fees.
B. The Board of Directors of WRC, by majority vote, may revoke the membership of any homeschooling family who engages in activities contrary to the “WRC Guidelines and Policies Agreement.”
C. Members are considered active and eligible to vote and become a special volunteer after completing one full semester of co-op with parental participation, and when all fees are current.
D. If your family must leave WRC for a period of time, you may keep an “inactive member” status by paying the organizational fee for each semester that you are unable to attend co-op, with a maximum of two consecutive semesters starting as of the Fall 2009 semester.
Article IV: General Meetings
A. Quarterly meetings will be regularly scheduled by the board. The president, or board member approved by the president, will announce the time and place via e-mail at least one week prior to the meeting.
B. Special meetings may be called by any board member with approval by a majority of the board.
C. Special meetings should be scheduled and announced to members via e-mail at least a week prior to the meeting, except in emergencies. An emergency will be determined by a ¾ vote of the board.
D. Each active family shall have one vote on each issue presented to the membership. For the fall semester of 2006, active members will be considered those who attended one of the two charter meetings held on 8-16-06 or 8-24-06, and are actively participating in activities.
E. A quorum for any meeting will be 40% of active members, and will be necessary for the transaction of any business at the meeting. See Article 3-C.
F. Absentee voting is not permitted.
Article V: Board of Directors
A. Major decisions involving WRC will be made by active members at meetings. However, the day-to-day decisions that require immediate or quick response will be decided by the board.
B. The board will be comprised of five members: a President, Vice-President, Secretary, and Treasurer. The 4 aforementioned officers shall then appoint the 5th board member known as the Registered Agent.
C. Anyone who has been an active member of WRC for one or more years may be an officer of WRC. This does not apply to the initial Board of Directors.
D. Prospective new board members will be nominated by a majority vote of the board. They will be elected by a majority vote of active members (see Article 3-C) at the February quarterly meeting. There must be at least 40% of active members present in order for the vote to be taken. Members are encouraged to bring nomination suggestions to the WRC Board of Directors prior to the February meeting.
1. In the event that a 40% quorum is not met at the February quarterly meeting, those present at the meeting will vote. Voting will continue at the next Monday co-op by those who were not present at the meeting, with each family getting only one vote.
2. For the purpose of assimilating the new board members-elect, they will participate and sit on the Board of Directors in a non-voting, introductory capacity beginning on the first co-op day in March, until the outgoing board members have completed their elected terms. The end of the outgoing board members’ terms will be the last day of the second semester of co-op. At this time, the incoming officers will take on the full responsibility of their positions.
1. Each board member will serve a term of two years, but may be elected for no more than two consecutive terms. In the event that a board member cannot complete his/her term, the board will appoint an interim replacement to fulfill the remainder of the term. If the president is unable to complete his/her term, the vice-president will finish the president’s term, and a new vice-president will be appointed by the board to fulfill the vice-president’s term.
2. The office of vice-president will come up for election each calendar year. The vice-president will serve one year in this position, and then move up to the position of president the following year. The vice-president will be elected with all of the WRC membership realizing that he/she will become the president in the next calendar year. However, the vice-president will only move up to the office of president if the current board of directors and the president emeritus agree that he/she should move up to that position.
3. The office of treasurer will come up for election in even-numbered calendar years. The office of secretary will come up for election in odd-numbered calendar years.
4. The office of Registered Agent shall remain indefinite until they can no longer serve in this capacity or the board members may appoint a new Registered Agent at any time they feel it is necessary.
F. Any decisions made by the board require a simple majority vote unless stated otherwise in the by-laws.
G. A board member may be removed from office for gross negligence of duties, or for engaging in activities contrary to the “WRC Guidelines and Policies Agreement.” This action shall occur by unanimous agreement of the remaining board members and the president-emeritus, and shall be handled discreetly.
H. Officers and their duties:
President: preside at meetings, manage and supervise affairs of WRC, and fill in for other members in their absence
Vice- President: supervise outreach and fundraising and perform duties of the president in the absence of the president, coordinate volunteer duties
Secretary: keep minutes, keep members current on properly signed documentation, keep updated calendars and directories, be a building liaison to any Lessor, provide new members’ information folders.
Treasurer: manage all financial aspects of WRC and submit financial statements on a regular basis, communicate with the Registered Agent and/or CPA to help complete any government documentation.
Registered Agent: This office is established for the sole purpose of keeping important documentation current at the State and Federal levels. The Registered Agent shall attend board meetings only when necessary to communicate about our organization’s status as a non-profit domestic corporation, and will work with the Treasurer and/or a CPA in matters regarding the filing of such required documentation. The Registered Agent is a non-voting board member.
I. The president emeritus, at the completion of his/her entire terms shall remain involved with the Board of Directors in an advisory capacity. Since this is not a voting position, the president emeritus will cast a vote when there is a tie, or in the case of the removal of a board member. For 2006-2008, the liaison will serve as the president-emeritus.
Article VI: Advisory Committee
A. The advisory committee will function in the capacity of assisting the board with advice, direction, counsel, and accountability if one or more of the board members deem it necessary to seek such assistance. The Advisory Committee will not be held liable for any decision made by the board.
B. The advisory committee will consist of the following:
1. President emeritus
2. 4 other members who will be appointed by 3/4th vote of the board and ratified by 3/4th of active members agreeing in a meeting when a quorum is met. The requirements of the 4 other members are as follows:
a) Member of the original transitional advisory committee. If no one is available from the original transitional advisory committee, then b.
b) Charter member. If no one is available from the charter members, then c.
c) Member who has been active since the beginning of WRC. If no one is available from the members who have been active since the beginning of WRC, then d.
d) Member who has been active for 5 or more years
Article VII: Conciliation Clause
A. The Conciliation Clause was made an official part of the by-laws by a unanimous vote on April 24, 2012. The clause will need to be signed by each member before registering for activities in the fall.
B. The Clause states: The parties of this agreement are Christians and believe that the Bible commands them to make every effort to live at peace and to resolve disputes with each other in private or within the Christian church (see Matthew 18: 15-20, 1 Corinthians 6: 1-8). Therefore, the parties agree that any claim or dispute arising from or related to this agreement shall be settled by biblically-based mediation and, if necessary, legally binding arbitration in accordance with the Rules of Procedure for Christian Conciliation of the Institute for Christian Conciliation, a division of Peacemaker Ministries (complete text of the Rules is available at 222.HisPeace.org). Judgment upon an arbitration decision may be entered in any court otherwise having jurisdiction. The parties understand that these methods shall be the sole remedy for any controversy or claim arising out of this agreement and expressly waive their right to file a lawsuit in any civil court against one another for such disputes, except to enforce an arbitration decision.
C. In addition, if mediation fees would occur, those fees would be equally paid by the parties involved, not White River Christian Home Educators. In the event that mediation is unsuccessful and the disputing parties move onto arbitration into a court of law, the losing party shall bear the expenses of both parties in the case.
Article VIII: Miscellaneous
A. There shall be no monetary remuneration to any members for any work associated with WRC. Expenses shall be reimbursed as determined by the board. Outside Contractors who are not members of WRC may charge participants for certain activities. The activity and any fees must be approved by the board.
B. Activity coordinators will serve in a given position no more than two years. They will hold at least one meeting per semester with the parents of their respective age group to discuss scheduling for the up-coming semester. Activity Coordinators will be appointed by the Board of Directors.